Dave Iannone

Goal 1: Recruit new career and volunteer firefighters via on-site sign-ups and interest capture.
Goal 2: Educate 400 - 600 residents on fire-prevention awareness through live demos and children's activities.
Goal 3: Build community goodwill and strengthen relationships with Main Street EMS and police department.
Success measure: Capture minimum 20 recruitment leads with contact details on day of event.
Success measure: Track attendance count and post-event feedback survey (digital or paper).
Success measure: Document partner agency participation and any referrals or joint activities.
Planning committee chair: Station 1 commanding officer or designee.
Recruitment lead: Assign one career or volunteer member to manage the recruitment table and sign-up process.
Demo coordinator: Designate lead for vehicle extrication demo and smoke trailer operations.
Community outreach lead: Own marketing calendar and media coordination.
Logistics lead: Oversee parking, crowd flow, safety briefings, and day-of operations.

Total budget: $4,000.
Sponsor coordination: Two local sponsors already confirmed to cover food and beverages (note sponsor names and contact details in planning file).
Main Street EMS and police department confirmed as partners; clarify in-kind contributions (staffing, equipment, booth space) by mid-April.
Budget allocation: Reserve funds for smoke trailer operation, extrication demo (fuel, equipment wear, safety gear), children's activity supplies, signage, and contingency (weather, last-minute needs).
Confirm with sponsors by late March: food quantities, delivery time, dietary accommodations, and any logos/branding needs for signage.
Secure written commitment letters from sponsors detailing what they will provide and timing.

Live vehicle extrication demo: Schedule for mid-afternoon to draw larger crowd; brief safety protocol and crowd barriers in advance.
Smoke trailer for children: Designate two trained operators; plan 15 - 20 minute cycles throughout event; brief parents on safety and educational messaging.
Recruitment table: Staff with career and volunteer members; prepare sign-up forms with name, contact, interest areas (career vs. volunteer), and next-step information.
Apparatus tours: Deploy 2 - 3 firefighters on rotation to explain trucks, equipment, and day-in-the-life scenarios; tie to recruitment messaging.
Fire-prevention stations: Set up 2 - 3 booths covering home safety, escape planning, smoke alarm testing, and carbon monoxide awareness.
Partner agency booths: Coordinate space and messaging with Main Street EMS and police; confirm booth staffing and any joint demos with police or EMS by early May.
Children's activities: Plan age-appropriate non-demo activities (coloring, safety puzzle, badge giveaways) to keep younger kids engaged while waiting for demos.
Food and beverages: Coordinate with two sponsors on service locations, timing, and any dietary accommodations; plan serving stations to avoid bottlenecks.
Photo opportunities: Designate one station where attendees can pose with apparatus and equipment for social media sharing.

Recruitment follow-up: Within 48 hours, review all sign-up forms and make contact with leads; prepare next-step communication (application deadlines, training dates, orientation schedules).
Sponsor thank-you: Send written thank-you letters to both food sponsors within one week; include event attendance numbers and any media coverage links.
Partner agency thank-you: Send thank-you communications to Main Street EMS and police department; note any specific contributions or standout moments.
Attendance and feedback: Compile attendance count and any digital survey responses; document positive feedback and areas for improvement.
Lessons learned: Schedule debrief meeting with planning committee within one week; capture what worked, what didn't, and recommendations for future events.
Media follow-up: Send any event photos or post-event summary to local media; note any recruitment results (e.g., number of leads captured) if appropriate for public sharing.
Inventory check: Verify all apparatus, safety equipment, and supplies are accounted for and restored to service.
Event report: Document final attendance numbers, recruitment outcomes, budget reconciliation, and volunteer hours for annual report or agency records.

Open-House Planner