Technology Replacement Forecast
A five-year technology replacement forecast covering radios, MDTs and camera systems, projecting roughly $198,000 due within a year and $859,000 in total five-year budget with inflation and contingency, plus a detailed per-vendor schedule from an uploaded vendor list.
This is a fictional sample report. Main Street Fire Department and Main Street Police Department are illustrative examples and do not represent any real agency. Figures, names and details are invented to show what this tool produces.
Cumulative budget including contingency and escalation. The five-year figure is what to plan toward.
Top findings
- Suggested annual set-aside: 171820
- One-year budget: 198000
- Three-year base: 445000
Recommendations
Fund what is due now first
The one-year figure is your most urgent budget line - equipment past its useful life is already a reliability and safety risk. Secure that funding before planning the outer years.
Create a technology replacement set-aside
A recurring annual set-aside near this amount turns surprise replacements into a predictable budget line and strengthens grant and capital requests.
Refine with real life-cycle dates
As you confirm purchase dates and useful-life estimates for each category, update these buckets so the forecast tightens over time.
Per-vendor replacement schedule
| Vendor | Current cost | Replacement year | Escalated cost |
|---|---|---|---|
| Motorola APX portable radios | $145,000 | 2027 | $150,800 |
| CAD / dispatch system (Central Square) | $90,000 | 2028 | $101,124 |
| Records management system (Axon) | $75,000 | 2029 | $89,326 |
| In-car and body camera platform | $120,000 | 2027 | $126,000 |
| Mobile data terminals (Panasonic Toughbook) | $88,000 | 2026 | $88,000 |
| Station alerting system | $42,000 | 2030 | $47,271 |
| Network core and firewalls | $36,000 | 2028 | $39,690 |
How this was made. This report is generated from a structured public-safety framework and the information you provided. Treat it as informed guidance, not a final answer, and confirm the specifics against your department’s own facts and judgment before you act.