Technology Continuity Risk Check for Public Safety Agencies

Ownership and administrative access

Does only one person have administrative access to your most critical systems?

Website, domain registrar, email, RMS/CAD, financial software, social media.

Is your domain name registered under a personal email account rather than an agency account?

Is there an up-to-date list of who has administrative access to each system?

Credentials and authentication

Is multi-factor authentication enabled on critical accounts (email, domain registrar, financial)?

Are shared logins used instead of individual accounts for critical systems?

Are agency credentials stored in a shared, access-controlled password manager?

Documentation

Is there a written inventory of the systems, vendors and logins the agency depends on?

Where is that documentation kept?

Shared, access-controlled location known to leadershipOne officer's personal notes or filesIt does not exist

Has that documentation been reviewed or updated in the last 12 months?

Backups and recovery

Are critical systems and data backed up on a regular schedule?

Has a backup actually been restored/tested in the last 12 months?

Yes, tested successfullyBackups exist but have never been testedNo

Is at least one backup copy stored somewhere other than the primary system/location?

Data portability and vendor dependency

Does more than one person know how to export the agency’s critical data from its main systems?

Not applicable

Can that data be exported in a usable, non-proprietary format?

Not applicable

Security ownership and monitoring

Is a specific person or role responsible for security updates and monitoring?

How current are security patches/updates on agency-managed systems?

Applied promptly on a regular cadenceApplied occasionally, no set cadenceRarely or never appliedNot sure

Vendor/contact continuity

Is there a documented support/escalation contact for each critical vendor?

Succession and departure planning

Could a departing or terminated administrator disable or delete agency systems on their way out?

Is there a written plan for transferring administrative access when an officer or admin leaves?

How this was made. This report is generated from a structured public-safety framework and the information you provided. Treat it as informed guidance, not a final answer, and confirm the specifics against your department’s own facts and judgment before you act.

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Technology Continuity Risk Check